Type of Vendor

In order to provide attendees with the best experience and options, Festival organizers are looking for a diverse offering of food options. Festival organizers reserve the right to not accept a vendor menu that directly competes with another vendor.

Food Trucks offer fast festival food that is prepared within their truck. All operations stay within the truck.

Beverage Rules

All food trucks and food vendors agree to not sell any beverages from their truck.

Requirements

• All required documentation must be submitted online by 12/22/23
• Valid Health Department Mobile Food Service Permit
• Fire Inspection Permit
• Valid Automobile and Fire Liability Insurance
• Vendors must list the below information under the ‘Certificate Holder Section’

Professional Concessions Incorporated
1340C A1A South
St. Augustine, FL 32080

SJC Cultural Events, Inc.
1340C A1A South
St. Augustine, FL 32080

Electricity

Food Trucks and Food Vendors are permitted to use quiet generators.

Power will be provided by way of generator. Food Trucks and Food Vendors are required to provide all adapters, extension cables, and any other accessories required to make their equipment operational.

Generators will likely be a 20kW or 56kW diesel generator with simultaneous single and 3-phase power output. Generators have spider boxes available with 20amp and 50amp options.

Festival organizers are not responsible for any damage caused by provided power.

Fire Extinguishers

All food trucks are expected to have the appropriate fire extinguishers.

Load-In, Set-Up & Load-Out

Food trucks are required to load-in during the specified times below.

Food trucks are required to load-out by the specified time below.

Load-In Time Slot: 9am – 3pm. Food trucks must be in position by 3pm at the latest. You must be ready for a City Fire Marshal inspection by 3pm on Thursday, 2/8. This is the same two-time frames for February 16, 2024.

You will not be allowed to remove your food trucks or food vending items until the Festival ends at 10pm on Saturday, 2/10 and Sunday 2/18.

Food trucks must be present and open for business during ALL festival hours.

• Thursday – 2/8 – Saturday 2/10 – 3:30pm to 10pm
• Friday – 2/16 – Sunday 2/17 – 3:30pm to 10pm

Food trucks must be prepared to serve 60 patrons/transactions per hour. Festival organizers will update all vendors of ticket sales.

Food trucks must be fully loaded-out and off site by 12am, Saturday – 2/10 and Sunday – 2/18.

Menu

Food trucks and food vendors are allowed to sell only menu items that were submitted DURING event application process and approved during the selection process. Additional menu items not approved during the selection process need prior written approval from EVENT before they are eligible for sale.

Prices of menu items will be evaluated as part of the selection process. Changes to menu pricing are not allowed without prior written approval by Fort Mose Festival.

Photography & Promotion

Food trucks vendors agree to allow use of video and photography taken by Festival organizers at the event for promotional purposes.

Any photos taken by the event are the property of the Festival.

Propane Tanks

All vendors with propane tanks are required to bring all necessary equipment to properly secure them.

Safety & Security

Applicants shall sell and serve food at their own risk.

Applicants must obey all pertinent safety codes and laws, including, but not limited to, fire, safety and parking regulations.

Festival reserves the right to shut down any vendors not meeting cleanliness and food storage safety codes and laws.

Space

Food trucks and food vendors will abide by Festival staff requirements regarding location(s).

Festival reserves the right to change a vendor location at any time.

Food trucks will provide all required equipment for operations and sales.

Food trucks and food vendors A frame signs cannot extend further than 3 feet from façade of booth. Food trucks and food vendors are liable for any injury or damage caused by signs.

Waste

No grease or gray water disposal is available. Food Trucks will be responsible for providing their own grease and/or gray water tanks.

Food Trucks are responsible for removing debris and ensuring the general cleanliness of the area. The Festival staff will show each vendor the proper location for debris removal.

Festival organizers will show each Food Truck and Food Vendor their designated trash cans. Food Truck and Food Vendors agree to utilize only their designated trash cans.

Weather

Fort Mose Blues and Jazz Series will take place rain or shine. Applicants agree to be present despite weather conditions.

Each participant is responsible for preparing their displays to withstand weather fluctuations including rain and wind.

Festival organizers will be monitoring weather conditions and will keep all vendors informed of incoming weather.

Legal

All vendors are considered independent contractors.

Food trucks execute this Agreement as independent contractors and shall at all times have

complete supervision, direction, and control over the services to fulfill requirements. Vendors execute this

agreement as independent contractors, not as an employee of EVENT. Vendors will assume responsibility for

appropriate payment of payroll taxes and charges under applicable federal and local law. Vendors agree to take

complete responsibility for paying the appropriate federal and state taxes as independent contractors.